Economic Development Corporation (EDC) agenda

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      KENNEDALE ECONOMIC DEVELOPMENT CORPORATION BOARD OF DIRECTORS AGENDA
                           REGULAR MEETING  |  MARCH 26, 2024 AT 6:00 PM
            CITY COUNCIL CHAMBERS  |  405 MUNICIPAL DRIVE , KENNEDALE, TX 76060


I. CALL TO ORDER
To address the Kennedale Economic Development Corporation Board of Directors regarding an agenda item, submit a  ‘Request  to  Speak’  form  before  the  meeting  begins.  Speakers  are  allotted  three  (3)  minutes,  must  limit  their comments  to  the  subject  indicated  on  the  form,  and  should  address  the  Kennedale  Economic  Development Corporation Board of Directors as a whole, rather than individual members or staff. Pursuant to Texas Government Code §551.071, the Kennedale Economic Development Corporation Board of Directors reserves the right to adjourn into Executive (Closed) Session at any time during the meeting to seek legal advice from the City Attorney on any item posted on the agenda.

   A.  ROLL CALL
  

   
II. WORK SESSION
                           

   A.  WORK SESSION REPORTS
  
        1.      Chamber of Commerce construction
                                                               
 
        2.      Point-of-sale contractor presentation
                                                               
 
        3.      Kennedale TownCenter update
                                                        
 
   B.  DISCUSSION AND/OR REQUESTS FOR CLARIFICATION OF ITEMS LISTED
       ON THE AGENDA
                                
  
    
III. REGULAR SESSION
                               
 
   A.  REPORTS AND ANNOUNCEMENTS
       In addition to any items below, the Kennedale Economic Development Corporation Board of Directors, the presiding officer, and/or staff may give or receive reports regarding items of community interest, including, but not limited to, recognition of officials, citizens, staff, or departments; information regarding holiday schedules; and upcoming or attended events.
    
    
        1.      Financial reports for the EDC
                                                     
 
   B.  CONSENT AGENDA
                                   
          
         1.       Approval of the minutes from the February 27, 2024 Regular Meeting
                                                                                                                     
 
   C.  ITEMS FOR INDIVIDUAL CONSIDERATION
                                              
 
         1.    Consider approval of the MMA proposal for professional services for the TownCenter Park Master Plan
                                       


 
IV. EXECUTIVE SESSION
   
  The Kennedale Economic Development Corporation Board of Directors reserves the right to meet in Executive (Closed) Session at any time during the meeting pursuant to the below cited sections of the Texas Government Code:
       
 
  A. PURSUANT TO §551.071 — Consultation with the City Attorney pertaining to any matter in which the duty of the City Attorney under the Texas Disciplinary Rules of Professional Conduct may conflict with the Open Meetings Act, including discussion of any item posted on the agenda, legal issues regarding the Open Meetings Act.
   
     1.    TownCenter contract
                               

  B. PURSUANT TO §551.072 — Deliberation regarding the purchase, exchange, lease, or value of real property.
                                 
   
  C. PURSUANT TO §551.087 — (1) Deliberation regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental body is conducting economic development negotiations; or (2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision.
                                                                         

   
V. RECONVENE INTO OPEN SESSION, AND TAKE ACTION NECESSARY PURSUANT TO EXECUTIVE SESSION, IF NEEDED
                                                


 
VI. ADJOURNMENT
                   
 
 
CERTIFICATION
I  DO  HEREBY  CERTIFY THAT  THE MARCH  26,  2024 KENNEDALE  ECONOMIC  DEVELOPMENT  CORPORATION  BOARD  OF DIRECTORS AGENDA  WAS POSTED  INSIDE  THE  MAIN  ENTRANCE  OF  CITY HALL  (405  MUNICIPAL DRIVE),  IN  A  PLACE CONVENIENT AND READILY ACCESSIBLE TO THE GENERAL PUBLIC AT ALL TIMES; AND THAT SAID AGENDA WAS POSTED AT LEAST SEVENTY-TWO (72) HOURS PRECEDING THE SCHEDULED TIME OF SAID MEETING, IN ACCORDANCE WITH CHAPTER 551 OF THE TEXAS GOVERNMENT CODE.
 
 
_____________________________
BOARD OR COMMISSION SECRETARY                               
 
In  compliance  with  the  Americans  with  Disabilities  Act  (ADA),  the  City  of  Kennedale  will  provide  for  reasonable accommodations for persons attending meetings. This facility is wheelchair accessible and accessible parking spaces are  available.  Requests  for  sign  interpreter  services  must  be  made  forty-eight  (48)  hours  prior  to  the  meeting  by calling 817-985-2104 or (TTY) 1-800-735-2989.

 

+++++++++++++++++++++++

 

Information on item III. C. 1.

 

Re: PROPOSAL FOR PROFESSIONAL SERVICES TOWN CENTER PARK-MASTER PLAN PROPOSAL


Dear Mr. Griffith,


mma, inc. (MMA) is pleased to present the City of Kennedale (CLIENT) this proposal for professional consulting services for the proposed master plan for Town Center Park in the City of Kennedale, Texas (PROPERTY). MMA understands the existing fountain located within Town Center Park is no longer operational and there are ambitions to include a memorial to Veterans. Based on the initial meeting with CLIENT, a broader view of the existing Town Center Park should be realized, and a fundraising effort would be needed to achieve planned/future improvements to the park. MMA understands a site survey of the project area is ongoing. This survey will be utilized in developing the park master plan deliverables. MMA will provide planning services. Refer to Exhibit A for project limits. We appreciate the opportunity to work with you on this project.


SCOPE OF SERVICES


I. PLANNING SERVICES:


A. Programming & Initial Stakeholder Meeting
MMA will meet with city staff members and other defined stakeholders to begin discussions for the vision for Town Center Park. Information received from the initial stakeholder meeting will be used to develop the preliminary park master plan. The initial stakeholder meeting would be limited to a maximum of 2 hours.

B. Stakeholder Meetings
MMA will attend up to two (2) stakeholder meetings to discuss the proposed master plan. Meetings would be limited to a maximum of 2 hours each. It is understood the city would coordinate meetings and define who would be in attendance. MMA anticipates meetings would be held at 50% and 90% phases of the project. MMA will document feedback received from the stakeholders during each phase and revise the preliminary master plan with the subsequent phase. Refer to scope below.

C. Preliminary Park Master Plans (50% & 90% Development) MMA services will include the layout of the master plan for the property based on defined programming, professional recommendations by MMA, thematic imagery for the development, and feedback received from the stakeholder meetings. MMA will provide 50% and 90% deliverables of the master plan.

D. Final Master Plan & Site Rendering (100%)
MMA will develop the final master plan (100%) based on feedback received from the 90% stakeholder meeting. Deliverables will include the following:
• Overall Colored Site Rendering
• Thematic Imagery Board

E. Graphic Visualization Package (optional)
MMA will provide a detailed site modeling of the final master plan. The detailed modeling will be of marketing quality detail depicting material types, landscape, hardscape, signage, articulation and entourage (e.g. open space, people and vehicles, etc.). Below is an expected list of deliverables:
• Detailed 3-D Imagery


COMPENSATION

A. Payment Terms
CLIENT will pay MMA the lump sum fee or their 2023 Hourly rates (Hourly) for the services listed below. Any changes to the site plan will incur additional fees at the 2023 hourly rates, refer to Schedule A for hourly rates.

I. PLANNING SERVICES:

A. Programming & Initial Stakeholder Meeting $1,500 Lump Sum

B. Stakeholder Meetings $2,500 Lump Sum

C. Preliminary Park Master Plans (50% & 90%) $9,500 Lump Sum

D. Final Park Master Plan & Site Rendering $3,500 Lump Sum

E. Graphic Visualization Package (optional) $7,500 Lump Sum

Total $ 17,000 Lump Sum
(Optional) $ 7,500 Lump Sum


Monthly invoices will be issued by MMA. Payment is due upon receipt of the invoice. Interest will be charged on all accounts over 30 days and accounts over 60 days will result in MMA stopping work on the project until all outstanding invoices are paid. See “Payment to MMA” in the attached PROVISIONS for complete payment terms.

Schedule A
2023 Hourly Rate Schedule
Zoning Consultant $ 250
Principal $ 200
Director $ 190
Senior Project Manager $ 175
Senior Land Surveyor $ 175
Project Manager $ 150
Project Surveyor $ 135
Project Engineer $ 145
Project Coordinator $ 125
GIS Manager $ 125
Engineering Production Manager $ 145
Landscape Architect $ 125
Graduate Engineer 2 $ 130
Surveyor in Training $ 120
Urban Planner $ 100
GIS Analyst $ 100
Graduate Engineer 1 $ 115
Designer $ 110
Landscape Designer $ 115
Technician 3 $ 115
Technician 2 $ 95
Technician 1 $ 85
Survey Field Party (3-Man) $ 250
Survey Field Party (2-Man) $ 175
Survey Field Party (1-Man) $ 125
Project Assistant $ 75
Clerical $ 50


MMA 2023 Reimbursable Expenses Schedule
Expenses incurred by MMA required to complete the project will be reimbursed to MMA by the Owner. Plots, blacklines, copies and mileage will be reimbursed at the following rates:
Plotting
Bond $ 1.50 per sheet Blacklines $ 1.50 per sheet
Color $10.00 per sheet Xerox Copies $ 0.15 per side copy
Mylar $12.00 per sheet Mileage $ 0.58 per mile
Other direct expenses are reimbursed at cost plus 10%. These services may include but are not limited to: platting and filing fees, taxes, outside reprographic expense, deliveries, postage, travel, meals and photographic services.

B. Additional Services
Any requested services not included in this agreement, including but not limited to the Exclusions stated in this proposal, will be performed and billed at a cost determined upon the time of the request. Additional services will not begin until written authorization from the CLIENT has been received.
The following are a list of items not included in our scope of services but may need to be addressed at some point in the approval process:
• All negotiations and coordination with adjoining property owners.
• Flood studies and FEMA processing.
• Franchise utility coordination.
• Structural design of retaining walls.
• Traffic Impact Analysis of this site.
• Geotechnical Report.
• Environmental Assessment Report.
• Signage design and permitting.
• Site lighting layout and/or design.
• Fountain design or other water feature design.
• Waters of the U.S. and wetland determination and permitting.
• Offsite utility design.
• Separate instrument easements.
• Architect/GC will apply for the building permit.
• Franchise ROW Permit Exhibits

C. Provisions
CLIENT understands this agreement between the parties for such services for Town Center Park-Master Plan as set forth herein, is governed by the PROVISIONS attached to this proposal, the terms of which are an integral part of the agreement and incorporated here by reference.

MMA appreciates the opportunity to submit this proposal and looks forward to working with you on this project. If this proposal meets with your approval, please sign both copies in the approval space and return one for our files. This proposal is valid for 30 days from the date of this proposal.

Sincerely,
MMA, INC.
______________________________
Name                                     Title:

Date:___________________________

Client hereby requests and authorizes MMA, Inc. (MMA) to perform the services outlined in this proposal.


CLIENT:
By:____________________________
Name:                                    Title:

Date:___________________________

Please check the box to receive invoices via email:


Preferred email address for invoices: ____________________________________

President

December 15, 2023